Nominations Process

Our Nominations Committee meets in November each year to formulate a slate of nominees to recommend to our Assembly that is held the following June. Would you please take a few minutes to reflect on any suggestions you might have for any of the categories below:

2nd Vice President	1
CBOQ Board	4
Canadian Baptist Ministries Board	1
Credentials	4
McMaster Divinity College Trustees	2
Nominations Committee	1
Strategic Planning Committee	1
Advisory or Missional Teams (for our database to recruit future teams)

Please reply to exec @ baptist.ca, or pass your suggestion on to the Nominations Committee representative from your Association.

 

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Board and Committees

We could not operate without the generous work of talented and skilled volunteers who serve on our Board and Committees. It takes many volunteers each year to operate, manage, strengthen and support our ministries. Most of our volunteers are obtained through the CBOQ nominations process.

 Board/Committees:
Select an area to view information for each board or committee:

• CBOQ Officers
• Second Vice President
• CBOQ BOARD
• Canadian Baptist Ministries Board
• Credentials Committee
• McMaster Divinity College Trustees
• Nominations
• Strategic Planning

 

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THE 2nd VICE-PRESIDENT

The Vice-Presidents –

There shall be two Vice-Presidents, who shall:

a) serve as ex officio voting members of the Assembly, the Board, and the Executive Committee of the Board;
b) act on behalf of the President in her/his absence, or as assigned by the President;
c) serve as voting members of the Strategic Planning Committee;
d) perform such other duties as the President or the Board may assign.

In the absence of the President, or at her/his request, a Vice-President shall perform these duties. In the absence of the President and of both Vice-Presidents, or in the event of their failure for any reason to act, the Assembly, the Board, or the Executive Committee of the Board, as the case may be, shall choose an interim chair.

The President - The President shall:

a) preside at and chair all sessions of the Assembly, the Board, and the Executive Committee of the Board;
b) serve as ceremonial head of the Convention;
c) exercise general oversight of the affairs of the Convention;
d) serve as an ex officio voting member of the Assembly, the Board, the Executive Committee of the Board, the Strategic Planning Committee and of all committees of the Convention;
e) serve as a consultant to the Executive Minister on matters requiring immediate attention, which otherwise would be referred to the Board;
f) perform such other duties as the Assembly or the Board may assign.

In the absence of the President, or at her/his request, a Vice-President shall perform these duties. In the absence of the President and of both Vice-Presidents, or in the event of their failure for any reason to act, the Assembly, the Board, or the Executive Committee of the Board, as the case may be, shall choose an interim chair.

The Past President - The Past President shall:

a) serve as an ex officio voting member of the Assembly, the Board, and the Executive Committee of the Board;
b) serve as the chair and a voting member of the Nominations Committee;
c) serve as a voting member of the Strategic Planning Committee;
d) perform such other duties as the President or the Board may assign.

Term of Office:
This position is a four-year commitment. Over the period of two years while serving as 2nd Vice-President and then 1st Vice-President, you will be involved in numerous committees in order to receive a fuller understanding of our total Convention's operation.

Meeting Times/Place:
The Board and Officers meet approximately once every two months on a weekday usually at the Convention office. The Executive of the Board also meet as required. Other committees meet at various times and locations and mainly between September and May.

Personal Expenses to Attend Meetings:
Reimbursement is given for out of pocket expenses for meals and transportation, and when necessary, overnight accommodation will be provided. All personal expenses are subject to certain limits as outlined in a set of guidelines that will be given to each person.

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CBOQ BOARD

GENERAL FUNCTIONS AND RESPONSIBILITIES
Powers

• The Board, between sessions of the Assembly, shall govern the affairs of the Convention, except in respect of any action or matter which would substantially alter a decision of the Assembly, unless otherwise expressly provided in the Bylaw.

Coordination and Administration 

•  The Board shall have the responsibility, except where the Assembly has reserved the responsibility to itself, to:

a) articulate and highlight the mission of the Convention;
b) develop objectives, goals, and strategies of the Convention and oversee their implementation;
c) establish clear policies, roles, responsibilities, authorities and guidelines for the efficient operation of the constituent parts of the Convention and oversee their application; provide for periodic evaluation of the Convention's organization, structures, processes, programs and funding;
d) provide for clear and transparent operation of the business affairs of the Convention including open communication with member churches.

Area/Association Alignments 

• The Board shall have the responsibility for:

a) the realignment of areas as required by identified needs and resources, in consultation with the Associations involved;
b) negotiations regarding changes in Association boundaries, in consultation with the churches and Associations involved.

Property Management 

• The Board shall accept and hold, in the name of the Convention, any real or personal property conveyed to the Convention by gift, bargain, sale, devise, bequest or other disposition whatsoever and shall have the power to sell, lease, mortgage or otherwise convey the said property. The Board shall further have the power to hire and lease in the name of the Convention any real or personal property as may be necessary for the purposes of the Convention.
• The Board shall assume ownership of, in the name of the Convention, any real property that results from the closure of a member church which, prior to closing, has not provided for the transfer of assets as required under charitable law. The Board shall have the power to sell, lease or otherwise convey the said property.
• A decision of the Board affecting the acquisition, sale, lease or mortgage of real property on which is situate the Convention's headquarters, shall require a three-fourths vote of the members of the Board present at a meeting for which proper notice has been given in accordance with Article 4.2.2 of this Bylaw, which notice shall specifically advise that the acquisition, sale, lease or mortgage of the said property is to be considered.

Delegation of Authority 

• The Board may by resolution authorize any committee to carry out any power that it may delegate by law.

Special Campaigns for Funds 

• Campaigns for funds in support of Convention projects, or projects of its Partners in Mission, are subject to the approval of the Board.

Policy Document 

• The Board shall be responsible for maintaining an up-to-date file of all policy decisions approved by the Board.

Meetings 

• The Board shall meet at least three times a year and more frequently as required. A special meeting of the Board may be called by the Executive Minister on order of the President, or by a petition signed by five voting members of the Board. Unless waived by all members of the Board, at least 48 hours notice of each meeting of the Board shall be sent to each member of the Board by the Executive Minister or by such other person as the chair may direct

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CANADIAN BAPTIST MINISTRIES BOARD

Appointees should have an enthusiastic commitment to mission overseas and within Canada and a strong desire to see the witness of Canadian Baptist churches strengthened and increased.

Minimum Attendance:

• Board meetings in Mississauga, May and October
• Section meetings, usually held twice annually, one day in duration and held regionally

Occasional Meetings:

• Availability for January and September meetings of Core Committees (where necessary)
• Availability for participation in ad hoc committees

Personal Expenses to Attend Meetings:
Reimbursement is given for out of pocket expenses for meals and transportation, and when necessary, overnight accommodation will be provided. All personal expenses are subject to guidelines set by the Canadian Baptist Ministries.

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CREDENTIALS COMMITTEE

Credentials Committee shall be a standing committee of the Convention attached to the Ministerial Resources Committee.

A) Membership: The Credentials Committee shall consist of the following-

  voting members:

1.  twelve persons elected by the Assembly; 
2.  one of the two Board members who are voting members of the Ministerial Resources Committee, shall serve as the chair of the Credentials Committee;
   
   a non-voting member:
   
3.  a representative of McMaster Divinity College;
   
   active non-voting participants:
   
4.  the staff person(s) with responsibility for pastoral relations

B) Function: The Credentials Committee shall:

1. advise the Ministerial Resources Committee regarding standards and regulations for accreditation and ordination;
2. examine the spiritual, moral and academic qualifications of all persons applying for accreditation and ordination by the Convention for professional ministry, and grant appropriate standing;
3. grant final approval for candidates to proceed to an ordination examining council at the call of the local church;

Term of Office:
Three years. A person may not serve for more than two terms. When filling an unexpired term of a former member, the remaining period of the unexpired term is considered to be one term.

Meeting Times/Place:
The Credentials Committee meets in October, November, February and April for two days. Meetings are held at the CBOQ offices and at McMaster Divinity College, Hamilton.

Personal Expenses to attend meetings:
Reimbursement is given for out of pocket expenses for meals and transportation, and when necessary, overnight accommodation will be provided. All personal expenses are subject to certain limits as outlined in a set of guidelines that will be given to each person.

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BOARD OF TRUSTEES OF MCMASTER DIVINITY COLLEGE

Membership:
The Assembly shall elect ten members to the Board of Trustees of McMaster Divinity College from persons to be nominated by the Nominations Committee, two of the ten members to be elected each year to serve for terms of five years under the authority of and in the manner provided by The McMaster Divinity College Act, 1957, these and the other members of the said Board of Trustees being charged with the management of such educational work as may be carried on within the scope of the said Act.

Term of Office:
Five years. If a person is filling an unexpired term of a former member, the remaining period of the unexpired term is considered to be one term.

Meeting Times/Place:
The Board of Trustees of McMaster Divinity College meets at McMaster Divinity College in Hamilton. Normally, this includes three one-day meetings per year, committee responsibilities, an annual retreat, and special assignments for the College from time to time. The meetings are held in November, January and May. Lunch is included.

Personal Expenses to Attend Meetings:
Reimbursement is given for out of pocket expenses for meals and transportation, and when necessary, overnight accommodation will be provided. All personal expenses are subject to certain limits as outlined in a set of guidelines set by McMaster Divinity College.

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NOMINATIONS COMMITTEE

Nominations Committee shall be a standing committee of the Convention attached to the Assembly.

A) Membership: The Nominations Committee shall consist of the following -

voting members:

1. three persons elected by the Assembly;
2. one representative appointed by each Association annually; 
3. the Past President;
4. active non-voting participants:
5. the Executive Minister.

B) Special concern: The Nominations Committee shall be concerned to seek a balance of representation with respect to gender, age, geographical location, clergy, laity, cultural background, appropriate skills and experience.

C) Responsibility: The committee shall nominate for election by the Assembly:

1. the elected Officers of the Convention; 
2. the members of the Board to be elected by the Assembly;
3. the members of all committees of the Convention to be elected by the Assembly;
4. the Convention's representatives to all other Partners in Mission or related organizations for which the Convention has the responsibility of electing representatives.

Term of Office:
Three years. A person may not serve for more than two terms. If a person is filling an unexpired term of a former member, the remaining period of the unexpired term is considered to be one term.

Meeting Times/Place:
The Nominations Committee meets once, normally in November, and may meet additionally as needed. Meetings are held at the Baptist Convention Offices on a weekday, in the day time or evening, with a meal included.

Personal Expenses to Attend Meetings:
Reimbursement is given for out of pocket expenses for meals and transportation, and when necessary, overnight accommodation will be provided. All personal expenses are subject to certain limits as outlined in a set of guidelines that will be given to each person.

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STRATEGIC PLANNING COMMITTEE

Strategic Planning Committee shall be a standing committee of the Convention attached to the Board.
A) Membership: The Strategic Planning Committee shall consist of the following-

voting members:

1. the President, Past President, First Vice-President and the Second Vice-President; 
2. one voting member of the Board (designated by the Board annually);
3. three persons elected by the Assembly;
   

non-voting members:

1. a representative appointed by the Baptist Women of Ontario and Quebec;
   

   active non-voting participants:

   1. the Executive Minister;
   2. the Treasurer.

   b) Function: The Strategic Planning Committee shall:
   

   1. advise and assist the Board and the Executive Minister in the development of the Strategic Plan;
   2. be responsible for comprehensive review and updating of the Strategic Plan annually.

Term of Office:
Three years. A person may not serve for more than two terms. If a person is filling an unexpired term of a former member, the remaining period of the unexpired term is considered to be one term.